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We would love for you to join our event!

Thank you for your interest in participating at our 2024 Earth Day 661 Festival.

There are two ways to participate in our event. If you would like to host a booth space to sell your

goods or services, please review the important information below and apply to be a vendor.

OR

Apply to be an INTERACTIVE SPONSOR! Become an integral part of the fun day of events

by providing an interactive activity related to your business for our festival goers to enjoy!

Please review the important information below prior to submitting an application and vendor fee.

IMPORTANT:

  • EVENT DETAILS - Event takes place on Sunday, April 21, 2024 and open to the public from 9 AM - 2 PM. The location is *Yokuts Park, 4200 Empire Dr, Bakersfield, CA (subject to change based on availability).

  • FEES - Vendors are charged a non-refundable fee for their participation. *

    • VENDORS - fee is $60. 

    • FOOD VENDORS -  fee is $85. 

                * (booth fees are waived for Sponsors)

  • Please submit payment via Venmo: https://venmo.com/u/greencleanpros. If you prefer to pay with another payment method, please call (818) 264-5115. *Application is not complete until fee is received.

  • APPLICATION REVIEW - All vendor applications are subject to review and processed on a first come basis within 72 hours of receiving application and fee. If approved, vendor will be notified via email and text message. Hosts reserve the right to approve or deny a vendor application for any reason and restrict the number of similar vendors. This policy gives all of our vendors an opportunity to have a profitable event. If your application is not approved, a full refund of vendor fee will be issued immediately. 

TERMS & CONDITIONS:

Sponsored by – Green Clean Pros. The Playful Space and The Open Door Network, hereafter referred to as “Hosts”.

All exhibitors, providing services, products or information, (including sponsors) hereafter referred to as “Vendors”. 

1. BOOTH SETUP - Vendor booths required to be set up NO LATER than 8:45 AM on the day of the event and to remain open 

the entirety of the event. Vendors can arrive and begin setting up as early as 7:30 AM. (If more time is needed to set up, please contact us to arrange.) Booth spaces are 10x10 (unless otherwise agreed upon with organizers).

Vendors will supply all items needed for their booth display e.g. tables, chairs, canopies, equipment, etc. The festival setup will be on the grass field and no electricity or water hookups will be available so please plan accordingly.  (Personal generators will not be permitted - unless otherwise agreed upon with organizers).

2. BOOTH BREAKDOWN - Vendors can begin breaking down their booth at 2 PM. Vendors are required to have booth space cleaned up NO LATER than 2:45 PM on the day of the event and are required to remove any trash, debris or other items they've brought or will be subject to a $25 cleaning fee. Vendors are asked to stay the entirety of the event. No early take down.

3. SHARED BOOTH - Vendors are welcome to share a booth space however, each individual vendor is still required to pay the full vendor fee and submit a separate application.

4. PROFITS - Vendors are to keep 100% of their sales and profits from this event.

5. PERMITS & LICENSES - Vendors are responsible for obtaining all necessary permits and licenses to operate and/or sell at this event as required by the city of Bakersfield. If your business requires a license to operate normally in the city, please be prepared to show a copy if requested.

 

Vendors selling food: it is the responsibility of the vendor to obtain and provide the proper permitting from The Kern County Department of Public Health.

 

All food vendors bare responsibility to legally sell their goods. Any fines levied against Earth Day 661, the event Hosts or Kern County Parks and Recreation will be the responsibility of the vendor found in violation. If you have any questions regarding permitting, please The Kern County Department of Public Health at (661) 321-3000 or publichealth@kerncounty.com

6. REFUNDS & CANCELLATIONS - Once an application is approved, vendor fees are non-refundable and non-transferrable to another vendor. There are no refunds. 

 

The Hosts reserves the right to reschedule or cancel the Event or any individual events comprising it if necessary for any reason, including: (i) weather; (ii) failure to receive commitments from the necessary number of sponsors; (iii) failure to reach
agreement with the applicable authorities on any issue related to the Event; or (iv) acts of God or any other cause beyond
Host’s reasonable control, e.g. war, fire, strike, change of law or regulation, public catastrophe.

We understand there are situations that are out of our control, and we feel for every hardship that occurs with our vendors. Therefore, at our discretion - if a vendor is unable to attend and must cancel prior to March 1, 2024 - we may issue a partial credit to be applied towards participation in the very next community event hosted by Green Clean Pros. If the vendor chooses not to participate in the next event, all fees/credits will be forfeited. 

 

7. RESCHEDULE - Hosts will closely monitor weather conditions leading up to the event. If the event must be rescheduled due to weather or an unforeseen obstacle, vendors will be notified immediately. Depending on availability from the City of Bakersfield Recreation & Parks, the event will be rescheduled for a weekend within 1-4 weeks from the original date.

If the event is rescheduled or cancelled by the hosts and you cannot attend the on the new date, we will issue a full credit to be applied towards participation in any event hosted by Green Clean Pros good for up to 1 year. If the vendor chooses not to participate in the next event, all fees/credits will be forfeited. 

8. LIABILITY - Hosts assume no liability for any occurrence, regardless of origin or kind, due to or as a result of a vendor’s participation, product or service. In no event shall hosts be liable for any damages whatsoever (including, without limitation, loss from theft, damages for loss of business profits, business interruption, loss of business information, or any other pecuniary loss) arising out of attendance at our event. 

9. YOUR LIABILITY - Vendor shall be solely responsible for any and all injuries to persons or damages of property or any other injury, claim, damage or loss of whatever nature, lost, damaged or stolen vendor property, arising directly or indirectly from activities at the event. Vendor shall indemnify, save, and hold harmless Earth Day 661, Green Clean Pros, The Playful Space, The Open Door Network, the City of Bakersfield, their directors, officers, agents, employees and volunteers from and against all liability, loss, damages, claims, costs and expenses (including attorney fees) arising out of injury to person or damages to property or any other injury, claim, damage, loss, cost or expense arising from activities at the event unless due to their negligence.

Please contact (818) 264-5115 or earthday661@gmail.com if you have any questions, need assistance signing up or an alternative payment option.

vendor terms

Vendor Application

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